AGENDA OF REGULAR MEETING

WELCH BOARD OF EDUCATION

BOARD ROOM - OFFICE OF SUPERINTENDENT

707 SOUTH CURTIS, WELCH, OKLAHOMA

TUESDAY, JUNE 26, 2012

6:30 PM

 

NOTE:   The Board May Discuss, Not Discuss, Vote to Approve, Vote to Not Approve, or Vote to Table Any Item on the Agenda.

  1.        Call to Order

  2.        Establish Quorum

  3.        Public Participation

  4.        Consent Agenda - Consent Agenda Items May be Voted on separately at the Request of

            Any Member of the Board of Education

             A.         Vote to Approve/Not Approve Minutes of the Regular Board Meeting on June 12,

                         2012

             B.         Vote to Approve/Not Approve Treasurer Report and Activity Fund Report as of

                         June 26, 2012, on Status of All Funds and Investments

  5.        Items for Board Action

             A.         Vote to Approve/Not Approve 2011-2012 Purchase Orders and Warrants:

                         1.         Purchase Order Encumbrances

                                    a.         General Fund - #640-645 - $$717.52

                                    b.         Building Fund - #57-60 - $1,084.25

                                    c.         Bond Fund - None

                          2.         Warrants

                                    a.         General Fund - #1757-1778 - $23068.36

                                    b.         Building Fund - #97-99 - $1,328.09

                                    c.         Bond Fund - None

             B.         Vote to Approve/Not Approve 2012-2013 Purchase Order Encumbrances

                        and Warrants

                         1.         Purchase Order Encumbrances

                                    a.         General Fund - #1-204 - $437,717.63

                                    b.         General Fund - Payroll - #50000-50054 - $2,679,403.09

                                    c.         Building Fund - #1-24 - $22,444.00

                                    d.         Bond Fund - #1 - $120,000.00

                         2.         Warrants

                                    a.         General Fund including Payroll - As Needed

                                    b.         Building Fund - As Needed

                                    c.         Bond Fund - None

             C.        Vote to Approve/Not Approve Applications for Emergency Transfers as

                        Recommended by the Administration

             D.        Vote to Approve/Not Approve Renewal of the following 2012-2013 Lease

                        Agreements

                        1.         American Chemical Systems - Cafeteria Dish Machine

                        2.         Pitney Bowes - Postage Machine

                        3.         Ross Transportation - 71 Passenger Blue Bird Activity Bus

             E.         Vote to Approve/Not Approve Renewal of Lease/Purchase Agreement with Welch

                        State Bank for Kitchen & Middle School Equipment/Furniture/Supplies

             F.         Vote to Approve/Not Approve Renewal of Lease/Purchase Agreement with Welch

                        State Bank for 2010 Ford F250 Pickup

             G.        Vote to Approve/Not Approve Renewal of Lease/Purchase Agreement with Welch

                        State Bank for Taylor Ice Cream Machine

             H.        Vote to Approve/Not Approve Renewal of Lease/Purchase Agreement with Welch

                        State Bank for FCCLA Kitchen Cabinets

             I.          Vote to Approve/Not Approve 2012-2013 Membership in Grand Gateway EDA

             J.         Vote to Approve/Not Approve the following 2012-2013 Designations:

                        1.         School District Treasurer - Deborah Gamble

                                    a)         Authorize Deborah Gamble to Invest School District Funds

                        2.         Minute Clerk - Mona Stines

                        3.         Assistant Minute Clerk - Kari Miller

                        4.         Encumbrance Clerk - Mona Stines

                        5.         Title I Coordinator - Kimberley Hall

                        6.         Title II Coordinator - Lecreatia Decker

                        7.         Title VI REAP (Titles II A & D, IV, & V) - Bruce Chrz

                        8.         Title VII Coordinator - Rebecca Sutton

                        9.         Federal REAP Coordinator - RC McKeon

                        10.       Special Education Coordinator - Kimberley Hall

                        11.       Title IX, Section 504 Coordinator, Homeless Liaison - Bruce Chrz

                        12.       Website Administrator - Melanie Carnes

                        13.       Activity Fund Custodian - Deborah Gamble

                        14.       Child Nutrition Fund Custodian - Kari Miller

                        15.       Hazardous Communications - Bruce Chrz

                        16.       Safety Coordinator - Bruce Chrz

                        17.       Asbestos Coordinator - Precision Testing Laboratories, Inc.

                                    a)         District Director - RC McKeon

                        18.       Blood Borne Pathogen Information Manager - Bruce Chrz

                        19.       Purchasing Agent and Authorized Representative for all Federal programs

                                    including E-Rate and Child Nutrition.  Designated Custodian for the General

                                    Fund, Building Fund, Child Nutrition Fund, Bond Fund, Activity Fund, Federal

                                    Programs, E-Rate, State programs, and all other school programs - RC

                                    McKeon

                                    a)         Purchasing limited to $5,000.00 without prior approval

                        20.       Receiving Clerk - Deborah Gamble

                        21.       Assistant Receiving Clerk - Kari Miller

                        22.       Authorized Representative for Child Nutrition Program - RC McKeon

                        23.       Authorized Signatories for Activity Fund - Bruce Chrz & RC McKeon

                        24.       Authorized Representative for Insurance - RC McKeon

                        25.       School District Attorney - Rosenstein, Fist, and Ringold

                        26.       Insurance Agent - Mitch Robinson, Arthur J. Gallagher Risk Mgmt Services,

                                    Inc.

                        27.       School Board Legislative Liaison - Brad Mount

                        28.       Oklahoma School Assurance Group (OSAC) Representative - RC McKeon

             L.         Vote to Approve/Not Approve Business Associate Agreement and Oklahoma State

                        Immunization Information System (OSIIS) Facility Authorization

             M.        Vote to Approve/Not Approve Transfer of Activity Funds:

                         To:       TBD                             From:  TBD

             N.         Vote to Approve/Not Approve E-Rate Cancellation Request to Release Unused

                        2010-2011 Funds Back to the E-Rate Program

6.         Superintendent's Report

            A.         Budget Information

            B.         Summer & Construction Projects

            C.        State Questions 759 & 766

 7.        New Business

 8.        Proposed Executive Session to Discuss the Following Items so That the Board Can Return to

            Open Session and Vote to Approve or Disapprove as Authorized by Section 307 (B) (1) of

            the Oklahoma Open Meeting Act:

            A.         Employment of Barry Armstrong, Custodian/Maintenance, for 2012-2013

            B.         Employment of Susan Whaley, Custodian, for 2012-2013

            C.        Employment of Darrell Bruce, Custodian, for 2012-2013

9.         Vote to Convene/Not Convene in Executive Session

10.       Vote to Acknowledge Return to Open Session

11.       Statement of Executive Minute

12.       Vote to Approve/Not Approve Employment of Barry Armstrong, Maintenance/Custodian, for

            2012-2013 School Year

13.       Vote to Approve/Not Approve Employment of Susan Whaley, Custodian, for 2012-2013

            School Year

14.       Vote to Approve/Not Approve Employment of Darrell Bruce, Custodian, for 2012-2013

            School Year

15.       Vote to Adjourn

 

Posted this 25th day of June, 2012, at 4:00 PM on the front door of Delbert Lovelace High School,

707 South Curtis Street, Welch, Oklahoma, 74369, and the school website, www.welchwildcats.net

 

                                                            ATTEST:         ________________________________

                                                                                 Mona Stines - Board Minute Clerk