AGENDA

                             REGULAR MEETING OF THE WELCH BOARD OF EDUCATION

                                       BOARD ROOM/OFFICE OF SUPERINTENDENT

                                                DELBERT LOVELACE HIGH SCHOOL

                                            707 SOUTH CURTIS, WELCH, OKLAHOMA

                                                        MONDAY, AUGUST 14, 2017

                                                                  6:30 PM

 

NOTE:             The Board may discuss, vote to approve, vote to disapprove, vote to table, or decide not

                       to discuss any item on the agenda

1.         Call to Order

2.         Establish Quorum

3.         Public Participation

4.         Consent Agenda (Items may be voted separately at the request of any member of the Board of

            Education)

            A.         Discussion and Possible Action concerning the Minutes of Regular Board Meeting on

                        June 26, 2017

            B.         Discussion and Possible Action concerning the Treasurer's Report and Activity Fund

                        Report on Status of All Funds and Investments

5.          Items for Board Action

            A.         Discussion and Possible Action concerning 2016-2017 Warrants:

                        1.         General Fund - #1258-1285 - $90,623.02 - Final

                        2.         Building Fund - #140-144 - $3,443.15 - Final

             B.        Discussion and Possible Action concerning 2017-2018 Purchase Order Encumbrances,

                        Warrants, and Change Orders

                        1.         Purchase Order Encumbrances

                                    a.         General Fund - #155-175 - $31,140.92

                                    b.         General Fund - Payroll - #50043-50046 - $153,256.49

                                    c.         Cooperative Fund - #12-18 - $46,350.00

                                    d.         Building Fund - #40-43 - $4,000.00

                        2.         Warrants

                                    a.         General Fund - July #1-34 - $119,014.62

                                    b.         General Fund - August #35-87 - $96,573.78

                                    c.         Cooperative Fund - #1-2 - $1,038.28

                                    d.         Building Fund - July #1-4 - $2,206.07

                                    e.         Building Fund - August #5-7 - $1,257.24

                                    f.          Bond Fund - #1 - $199,997.32

             C.        Discussion and Possible Action concerning the Welch Public School 2017-2018 High

                        School Student Handbook

             D.        Discussion and Possible Action concerning the Following Fundraisers:

                        1.         Chromebooks Committee - Annual High School Student Fee

                                    Funds to be used for Device Maintenance and Repurchase

                        2.         TSA - Sell Beverages, Snacks, and Projects

                                    Funds to be used for TSA Supplies and Activities

                        3.         Jr Class - Sell Beverages and Ice Cream

                                    Funds to be used for 2018 Jr/Sr Prom

                        4.         Softball - Dinner/Auction Event

                                    Funds to be used for Equipment and Uniforms Purchase

                        5.         Softball - Sell T-shirts and Decals

                                    Funds to be used for Traveling Expenses, Meals, and Accommodations

                        6.         Softball - 100 Inning Game

                                    Funds to be used for Purchasing a Batting Cage Net and Pitching Machine

                        7.         FFA - Meat Sales

                                    Funds to be used for registration and contest fees, state and National

                                    convention expenses

                        8.         FFA - Pie Supper Auction

                                    Funds to be used for local show expenses and premiums, student awards,

                                    equipment, tools, and supplies for 4H & FFA Showbarn

                        9.         High School Cheerleaders - Father/Daughter Dance PK-5,

                                                Texas Roadhouse Roll Sales, Sunday Dinners (at least 3),

                                                Krispy Kremes, Homecoming T-Shirts

                                    Funds to be used for competition at Padre Island, July 2018

                        10.       National Honor Society - Pop Sales

                                    Funds to be used for NHS scholarships

           E.         Discussion and Possible Action concerning the Creation of a New Activity Fund

                        Account, #826 Chromebook

           F.          Discussion and Possible Action concerning a $249.21 Activity Fund Transfer

                                    From:   #805 Class of 2017

                                    To:       #807 Class of 2019

            G.        Discussion and Possible Action concerning the High School Boys Voluntary

                        Participation in the Man Up Youth Event Program on September 13, 2017

            H.         Discussion and Possible Action concerning the Notification to Accreditation

                        Section of the State Department of Education that the Welch Public School

                        2017‑2018 School Year shall consist of not less than 1080 Hours of Instruction in

                        Accordance with Welch Board Policy EBA, School Hours

            I.          Discussion and Possible Action concerning the 2017-2018 Extra Duty Pay Schedule

                         Certified Staff

            J.          Discussion and Possible Action concerning the Surplus of the Following Items:

                        1.         Nexlink Tower, Acer Monitor, Speaker, Keyboard, and Mouse

                        2.         Office Computer, Keyboard, and HP Printer

            K.         Discussion and Possible Action concerning   a 2017-2018 Monthly Service Agreement

                        with Com Tech Computers for Preventative Services (SonicWall and Server Monitoring

                        and Maintenance)

            L.         Discussion and Possible Action concerning the Employment of Stephen L. Smith Corp.

                        as Financial Consultants to Welch Public Schools for FY 2018

            M.        Discussion and Possible Action concerning a Contract for Secondary Career and

                        Technology Education Programs for School Year 2017-2018: Agriculture Education;

                        Business & Information Technology Education; and Science, Technology, Engineering,

                        and Math Education

            N.        Discussion of 2017-2018 State Assessment System

            O.        Discussion and Possible Action concerning the Administrative Salary Schedule

                        2017‑2018

6.          New Business

7.          Superintendent's Report

            A.         Budget Information

            B.         OSSBA/CCOSA Joint Convention, August 24-26, 2017, & Board Member Training

                        Points

            C.         Borrow Agreement

            D.         Enrichment Foundation Teacher Grants

            E.         REAP Grant, Grand Gateway EDA

            F.         1 to 1 Chromebook Program

8.          Proposed Executive Session to Discuss (1) the Confidential Educational Records of Minor

            Students, Whereby Disclosure of any Additional Information would be a Potential FERPA

            Violation, as Authorized by Title 25 OS Section 307 (B)(7) of the Open Meeting Act and (2) the

            other Following Items so the Board can return to Open Session to Vote as Authorized by

            Section 25 OS 307 (B)(1) of the Oklahoma Open Meeting Act:

            A.         Emergency Transfers

            B.         2017-2018 Employment of Teacher Assistants:  Christina Armstrong; Laura Barnett;

                        Stephanie Beaty; Shannon Hitz; Gloria Horton; Della Jett; Misty Johnson; Teresa Jones;

                        Annie Mills; Citabria Mills; Tabatha Schultz

            C.         Employment of Bryon Howard, Skills Center / High School Social Studies

            D.        Employment of Sherri Eller, Certified Special Education Substitute for 43 Days at

                        $125 per Day

            E.         2017-2018 Extra Duty Assignments Certified Staff

            F.         2017-2018 Extra Duty Assignments Support Staff

            G.         2017-2018 Extra Duty Assignments Athletic Department

            H.         Administrative Assignments

9.          Discussion and Possible Action concerning convening in Executive Session

10.        President's Acknowledgment and Time of Return to Open Session

11.        Statement of Executive Session Minutes

            A.         Members Participating

            B.         Items Discussed

            C.         No Action Taken

12.        Discussion and Possible Action concerning Emergency Transfers

13.        Discussion and Possible Action concerning the 2017-2018 Employment of Christina

            Armstrong, Teacher Assistant

14.        Discussion and Possible Action concerning the 2017-2018 Employment of Laura Barnett,

            Teacher Assistant

15.       Discussion and Possible Action concerning the 2017-2018 Employment of Stephanie Beaty,

            Teacher Assistant

16.        Discussion and Possible Action concerning the 2017-2018 Employment of Shannon Hitz,

            Teacher Assistant

17.        Discussion and Possible Action concerning the 2017-2018 Employment of Gloria Horton,

            Teacher Assistant

18.        Discussion and Possible Action concerning the 2017-2018 Employment of Della Jett, Teacher

             Assistant

19.        Discussion and Possible Action concerning the 2017-2018 Employment of Misty Johnson,

             Teacher Assistant

20.       Discussion and Possible Action concerning the 2017-2018 Employment of Teresa Jones,

            Teacher Assistant

21.        Discussion and Possible Action concerning the 2017-2018 Employment of Annie Mills,

             Teacher Assistant

22.       Discussion and Possible Action concerning the 2017-2018 Employment of Citabria Mills,

            Teacher Assistant

23.       Discussion and Possible Action concerning the 2017-2018 Employment of Tabatha Schultz,

            Teacher Assistant

24.       Discussion and Possible Action concerning the 2017-2018 Employment of Bryon Howard, Skills

            Center / High School Social Studies Teacher on Temporary Contract

25.       Discussion and Possible Action concerning the Employment of Sherri Eller, Certified Special

            Education Substitute, for 43 Days at $125 per Day

26.        Discussion and Possible Action concerning the 2017-2018 Extra Duty Assignments, Certified

            Staff   

27.       Discussion and Possible Action concerning the 2017-2018 Extra Duty Assignments, Support

            Staff

28.        Discussion and Possible Action concerning the 2017-2018 Extra Duty Assignments, Athletic

            Department

29.       Discussion and Possible Action concerning the 2017-2018 Employment of Kent Haskell, High

            School Teaching Principal

30.       Discussion and Possible Action concerning Any Resignations Received to Date

31.       Adjournment

Posted this 11th day of August, 2017, at 5:00 PM on the front door of Delbert Lovelace High School,

707 South Curtis Street, Welch OK and the school website, www.welchwildcats.net

 

                                                            ATTEST:       _____________________________

                                                                                    Mona Stines, Board Minutes Clerk